Data Collection for Speech Therapy

Data, data collection, speech therapy notes…  ARGGGG…

Over the years, I have tried multiple data collection strategies, some have worked, and some have not.  You know when they don’t last past the first six weeks, that you are in trouble.  This year, I think I finally found a data collection system that works for me.  How do I know this:

  1.  I used it all year long.
  2. I have solid data for my students; date, time seen, and progress.
  3. I am planning my sheets for next year.

I took inspiration from Queen’s Speech‘s post on the “Data Collection Dilemma.”

  1.  First, I created the data labels.  I have two sizes depending on the students’ goals and the amount of room needed for documentation.  I usually use the larger ones for my students in our moderate/severe classroom, but it depends on the data I need.
    • 2 5/8 inch x 1 inch – There were just under $10 for 3000 labels on, and they lasted the entire year!!!
    • 4 x 2-inch labels – They were under $10 for 1000 labels at  Since I use these with only some of my kids, I still have some left.
  2. Then I create a data sheet for each student.  I put this in a three-ring binder organized by grade level.  One of my co-workers organizers her alphabetically, whichever works best for you.  The datasheet for each child has their goals, IEP dates, minutes, etc.  If I need a reminder about their goals, I can quickly flip to their data sheet in my binder.
  3. Next, I put my data labels on a clipboard, so I have something small and lite that I can take anywhere.
  4. In a perfect world, I add the labels onto their datasheet at the end of the session.  I will admit that sometimes this happens at the end of the week.  It is easy to get caught back up even if I get behind, and I have documentation!

Click for a copy of my data sheets! Labels 1 by 3 approx for therapy data and the speech therapy labels 2×4.  I also have included the individual page form that I put the data labels on.  therapy data sheet for 1×3

How do you keep your data?